NOTICES

Privacy Policy

We value your privacy and personal data.

Please find below the Personal Data Protection Notice and our Privacy Policy of this firm.

PERSONAL DATA PROTECTION NOTICE

This Personal Data Protection Notice (“Notice”) sets out how Messrs. Law Partnership. (“the Firm”) collects, uses and protects your Personal Data which you have provided to the Firm. By engaging the Firm to provide its services or by accessing the Firm’s website at www.law-partnership.com (“Website”), you hereby consent to the processing of your Personal Data by the Firm in the provision of legal and/or conveyancing services or the services that you have requested from the Firm (“Services”).

 

1. PERSONAL DATA

1.1 The “Personal Data” that you provide or have provided to the Firm includes your name, contact details, address, email address, NRIC number or passport number, bank account information, particulars of your spouse or family members and any other information that may identify you, your spouse or family members.

1.2 In addition to the Personal Data that you provide to the Firm directly (whether when engaging us to provide our services or during any communication with the Firm), the Firm may also collect your Personal Data from various other sources, including without limitation, from online search tools, information obtained from third parties through lawful sources including but not limited to the Companies Commission of Malaysia, National Registration Department of Malaysia, Malaysian Intellectual Property Office, Banking Institutions, City Councils, Ministry of Natural Resources and Environment, Malaysian Department of Insolvency and any credit rating agency, or at events organized or participated by the Firm.

1.3 In respect of personal data of third parties such as your spouse and family members, you warrant that you have obtained their consent allowing us to process their personal data and you will extend a copy of this Notice to them.

 

2. PURPOSE OF PROCESSING OF PERSONAL DATA

2.1 By engaging the Firm, you hereby agree and consent to the Firm using and processing your Personal Data provided to the Firm, in the manner and for the purposes as described below: (1) for the purposes of the Services; (2) for preparing any document or instrument which may be required for the purposes set out in sub-paragraph (1) above and such other ancillary work in connection with subparagraph (1) above, including but not limited to, preparing the necessary contract or agreement or instrument to which you are a party, preparing loan agreement and preparing affidavits; (3) to provide such necessary information to any regulatory or governmental authorities as required by statutory, regulatory or governmental requirements; (4) for the Firm’s internal administrative purposes including historical and conflict checking purposes; (5) for the Firm to communicate with you; and (6) for the Firm to comply with its obligations under law or any regulations imposed by regulatory or governmental authorities.

2.2 It is voluntary for you to supply your Personal Data to the Firm. However, if you do not wish to provide your Personal Data, the Firm may not be able to:

(1) provide you the services that you require; or

(2) communicate effectively with you.

2.3 The Firm may also use and process your Personal Data for other purposes such as:

(1) to send you materials such as season greeting cards, newsletters, articles, write-ups and other updates, distribute information of events, conferences, talks and seminars which may be of interest to you; and

(2) potential referees to editors/researchers in legal ranking publications and journals and potential clients who request for referees of past work in our credential statements, tenders and submissions, if any, by way of email or mail.

If you do not agree or consent to the Firm processing your Personal Data for the purposes set out in this paragraph

2.4, please notify the Firm by contacting the Firm via the contact details set out in paragraph 6.1 below.

 

3. DISCLOSURE OF PERSONAL DATA

3.1 Your Personal Data provided to the Firm or obtained by the Firm shall be kept confidential by the Firm. However, it may be necessary for the Firm to engage third party companies, service providers or individuals to perform certain services on the Firm’s behalf. In such event, you hereby agree and consent that the Firm may disclose and transfer your Personal Data to the third parties, within or outside Malaysia, including without limitation, as follows:

(1) banks and financial institutions;

(2) insurance providers;

(3) storage facility providers;

(4) service providers for electronic mail and/or task organizers/management facility;

(5) external advisors and other professional advisors, such as auditors, tax consultants and accountants; and

(6) such other party as the Firm deems necessary for the purposes mentioned in paragraph 2 above.

3.2 The Firm shall also disclose and transfer the information to any statutory bodies, regulatory bodies and/or governmental authorities where legally required to do so.

 

4. EMAIL AND WEBSITE

4.1 Any Personal Data contained in the emails and ‘Contact Us’ messages sent via the Firm’s Website to the Firm shall be used and processed in the manner set out in this Notice. The content of the messages shall be strictly monitored by the Firm.

4.2 If you do not wish for your Personal Data to be collected via cookies on the Website, please configure your internet browser to delete or deactivate cookies.

4.3 The Firm’s Website may contain links to other sites and pages. The Firm shall not be responsible for any Personal Data or information that you may provide to other entity via the links.

 

5. REQUEST FOR ACCESS AND INQUIRIES

5.1 You may at any time hereafter request for access to, or request for rectification or correction of your Personal Data (subject to payment of fees, if applicable), or limit the processing of your Personal Data by the Firm, as the case may be, however subject to the exceptions and restrictions as may be contained under the applicable law provided that there is no outstanding amount of fees owing to the firm. Any information given to you under this clause shall be subject to payment of access fees and the cost of supplying to you the necessary copies of information/documents. If you wish to do so, please contact:

Contact Person: Suaran Singh Sidhu

Address:
LAW Partnership
Level 12, Tower 8, Avenue 5
The Horizon Phase 2, Bangsar South
No 8, Jalan Kerinchi, 59200 Kuala Lumpur
Malaysia
Telephone: 03-92122799
Fax: 03-27791072

You may also contact the Firm via the above contact details if you have any inquiries or complaints in respect of your Personal Data provided to the Firm.

5.2 Please note that the Firm has the right to refuse your request to access and/or make any correction to your Personal Data to the extent permitted under the applicable law.

5.3 In the event of any change in your personal data you are obliged to promptly contact and notify the Law Firm via the contact details set out in paragraph 5.1 above.

 

6. GENERAL

6.1 The Firm reserves the right to amend or modify this Notice from time to time.

Dated: 12.1.2021


Disclaimer

The content - including publications - on this website is intended only to provide a summary and general overview on matters of interest. It is not intended to be comprehensive nor does it constitute legal advice. We attempt to ensure that the Content is current but we do not guarantee its currency. You should seek legal or other professional advice before acting or relying on any of the Content.

Your use of this website or the receipt of any information from Messrs. Law Partnership (“the Firm”) or this website is not intended to create nor does it create a solicitor-client relationship between you and the Firm. While the Firm endeavour to keep the content and information in this Website accurate, we, the Firm, do not warrant or guarantee the completeness, adequacy or currency of information contained in this Website. Certain parts of this Website may contain links to external internet sites. We are not responsible for the content or privacy practices of any external Internet site.

To the widest extent permitted by law, any and all warranties whether express or implied (including without limitation any implied warranties of fitness for use, fitness for a particular purpose or non-infringement of third party rights) in relation to this Website (its content and information), its use, access, operation, availability, continuity or non-interruption are hereby excluded.

Unless otherwise indicated, the Firm owns the copyright in the content on this website. Some of the copyright in the content may be owned by someone else and is included on our website under a licence or agreement.

You may only access and use the content for non-commercial or personal use unless you have prior written approval from the Firm. You may print out any content on this website for your personal use. All other use, copying or reproduction of this website or any part of it is prohibited (except to the extent permitted by law). None of the content or any part of it may be reproduced on any other Internet website. If you seek to reproduce or otherwise use the content in any way it is your responsibility to obtain approval for such use where necessary.

To the widest extent permitted by law, we will not be responsible or liable for any loss or damage of any kind whatsoever (including without limitation consequential loss, loss of profits or goodwill, indirect, exemplary or punitive damages) suffered or incurred by you or any other person or entity, howsoever arising whether in contract, tort, negligence or otherwise, in connection with or as a result of –

  • this Website (its content and information) and its use, access or operation;
  • any unauthorised access or alteration of your information submitted via email or this Website;
  • any third party websites linked to this Website including the information and content therein as well as use, access or operation thereof; and/or
  • the introduction of any malicious codes or other harmful components arising from use, access or operation of this Website or any third party websites linked to this Website.

Whistleblowing

LAW Partnership (“LAW” or “we” or “us” or “our” or “the Firm”) is committed to upholding the highest level of professionalism and integrity in its conduct of business. To this end, we have established a Whistleblowing Policy, to provide a confidential and safe avenue for the lodgement of any report concerning suspected and/or actual improper, unethical or unlawful conduct committed by any personnel of the Firm.

 

How to Make a Report

If you have information or concerns related to any misconduct, unethical activities, or any other wrongdoing involving members of the Firm, we encourage you to report it by writing to TrustLine@law-partnership.com.

In so far as possible, the report shall include the following information:

  1. Description of the misconduct, unethical activities or wrongdoing, and provision of supporting evidence, if any (What and How);
  2. Identity of the person(s) committing the misconduct, unethical activities or wrongdoing (Who) and the victim (Who);
  3. Indication of where and when the misconduct, unethical activities or wrongdoing took place; and
  4. Provision of your contact details in order to assist us with the investigation and/or to obtain clarification that may be necessary

To ensure that investigations are conducted effectively and efficiently, kindly note that anonymous reports are discouraged.

 

False Reports

The Firm will not tolerate any reports that are false, malicious and/or intended to harm members of the Firm. If the reports are found to be false in nature, the Firm reserves the right to take necessary action against the perpetrator.

 

Confidentiality, Anonymity and Protection

The Firm is committed in ensuring information with regards to the report and your identity is protected and treated with the utmost discretion and confidentiality. Disclosure of your identity shall only be done on a need-to-know basis for purposes of the investigation and where required under the law.   Upon lodgement of a report, you shall be accorded with the following protection:
  1. Confidentiality of identity;
  2. Immunity from civil and criminal liability for disclosures made; and
  3. Protection from detrimental action

Protection will not be afforded to anonymous Whistleblower due to the limitation of the information disclosed in the report and the inability to accurately identify the Whistleblower.

 

Investigation and Resolution

  1. A written acknowledgment will be provided to you within forty-eight (48) hours from the time of receipt of the report.
  2. A meeting will be arranged between you and the steward of our Whistleblowing Policy within three (3) days from the date of the report.
  3. Where the report lodged is found to be of merit or with basis, an investigation committee shall be appointed within seven (7) days from the meeting with the steward.
  4. The appointed investigation committee members will consider and review the disclosures, who will then decide on the next course of action within reasonable timeframe depending on the complexity of the misconduct, unethical activities or wrongdoing reported.
  5. In the event the misconduct, unethical activities or wrongdoing involves breach of any regulatory provision(s), the Firm reserves the right to submit an official report of the matter to the relevant authorities where the Firm may be required under the law to disclose the identity of the Whistleblower.

Anti-Bribery and Anti-Corruption

LAW Partnership (“LAW” or “we” or “us” or “our” or “the Firm”) is committed to conducting business with integrity and transparency. As part of the Firms’ anti-bribery and anti-corruption culture, the Anti-Bribery and Anti-Corruption Policy (“Policy”) applies to all members of LAW (“Members of LAW”) as well as third parties (“Third Parties”) with whom the Firm has a mutually beneficial relationship.

 

Policy Guidelines

1. Gifts, Hospitality and Entertainment

All gifts, hospitality and entertainment may only be given or received in strict compliance to the following:

    a) Gifts - The Firm allows the giving and receiving of non-cash benevolent gifts not exceeding RM500 in value for funeral wreaths, get-well flower/fruit baskets and other similar gestures of humanity and moral support;

    b) Receiving hospitality / entertainment – The Firm allows for the receipt of hospitality / entertainment of up to RM300 only;

    c) Shall not be excessive, unreasonable, disproportionate to the circumstances or outside the Firm’s ordinary course of business;

    d) Shall not be made with the suggestion that a return favour is expected;

    e) Shall be in compliance with local laws;

    f) Any gifts, hospitality and entertainment provided by Members of LAW shall be given in the Firm’s name; and

    g) Gifts, hospitality and entertainment shall be received openly, not secretly.

 

2. Working with Third Parties

    a) All Third Parties shall not offer or provide, directly or indirectly any form of bribe, gratification, gift, reward, consideration, favour or any advantage to LAW and any Members of LAW and/or to any other person for the benefit of LAW and any Members of LAW.

    b) The Firm will not enter into any business dealings with any Third Parties who have a reputation of engaging and / or may reasonably be suspected of engaging in any bribery or improper business practices.

    c) Prior to any business engagement, all Third Parties shall be subject to risk assessments and due diligence conducted by LAW. All Third Parties are also subject to ongoing and periodic monitors by the Firm to ensure ongoing compliance. If at any point, during the due diligence exercise or in the business dealings, there are conflicts of interest or issues have been raised in respect of suspicion of corrupt practices, the Firm reserves the right to sufficiently investigate and address the issue before the parties may progress with further engagement of business.

 

3. Facilitation Payment

The Firm will not offer, or agree to give or offer, or make, directly or indirectly, any facilitation payments to any person including public officials.

 

4. Donations and Sponsorship

Donations and sponsorships shall be made in the name of LAW Partnership and may not exceed RM500 in value.

 

5. Government and Public Officials

    a) The Firm shall only deal with government and public officials in good faith and full transparency.

    b) The Firm shall ensure that any giving or receiving of gifts and hospitality does not relate to the official dealings or the public duty of the government and public officials.

 

6. Government and Public Officials

Funds, assets, property or facilities of the Firm shall not be used to provide support for, or contribute to, any political organization or political candidate.

 

7. Government and Public Officials

All actual or apparent conflict of interest shall be avoided by Members of LAW at all times and where conflict of interest occurs, this shall be disclosed to the Firm as soon as practicable.

 

8. Government and Public Officials

    a) Where there are reasonable grounds or genuine reasons to suspect that there is a violation of the Policy or any applicable laws by any Member of LAW or Third Parties, such concerns should be reported in accordance with the Firm’s Whistleblowing Policy.

    b) Members of LAW are required to report any incidents regarding offer and / or suggestions from anyone to practise bribery and / or corrupt practices in accordance with the Policy.

 

9. Government and Public Officials

In the event the Firm discovers that, or through the Firm’s whistleblowing channel that there is potential or an actual misconduct or breach of the Policy, the Firm shall execute the relevant investigation process as stated in the Whistleblowing Policy and Policy.

 

10. Government and Public Officials

Members of LAW shall regularly obtain training from the Firm for compliance purposes with the Firm’s anti-bribery and anti-corruption culture.

 

11. Government and Public Officials

11.Any questions in relation to the Policy can be directed to QualityRiskCommittee@law-partnership.com. If you have concerns or have suspicions regarding bribery or corruption within the Firm, please report your complaint in compliance with our Whistleblowing Policy.