LAW Partnership values your privacy and Personal Data and as such, we take our responsibilities under the Personal Data Protection Act 2010 and its subsidiary legislations (collectively, “PDPA 2010”) sternly.
 

This Personal Data Protection Notice (“Privacy Notice”) sets out how we collect, use and process your Personal Data which you have provided to us. The provisions of this Privacy Notice shall be applicable to our clients, prospective clients, business partners, and visitors of our websites, including but not limited to, www.law-partnership.com (“Website”), and should be read together with any applicable policies and/or terms and conditions determined by the Firm.

For the purposes of this Privacy Notice:-
•    “LAW”, “Firm”, “us” or “we” or “our” refer to Messrs LAW Partnership;
•    “Personal Data” (hereinafter referred to as ‘data’) means any personal information or data relating to a living individual is identifiable;
•    “You”, or “your” includes our clients, prospective clients, business partners, and visitors of our websites.

1.    PERSONAL DATA
The Firm collects and stores various types of data, either electronically or non-electronically, from you which in some scenarios may include data of your family members. We may collect the following Personal Data for the Purposes described in this Privacy Notice:

(a)    Identification information – name, NRIC number and/or passport number, marital status, gender, nationality and/or particulars and any other information that may identify you, your spouse or family members;

(b)    Contact details – residential/business address, telephone number, email addresses and other relevant contact details;

(c)    Financial information – banking details including bank account details, credit score, and payment history including, bank account details, credit card details;

(d)    Any other information you shared with us – including testimony or feedback, opinions, reviews, comments, any information you may share with us on our social media platform, internal communication platforms or our websites.

In respect of personal data of third parties (such as your spouse and family members), you warrant that you have obtained their consent allowing us to process their personal data and you will extend a copy of this Notice to them.
 

Where we intend to collect or process children’s personal data, we will obtain the consent of a parent or legal guardian.

2.    COLLECTION OF PERSONAL DATA
In addition to the Personal Data that you provide to the Firm directly (whether when engaging us to provide our services or during any communication with the Firm), the Firm may also collect your Personal Data from various other sources, including without limitation, from online search tools, information obtained from third parties through lawful sources including but not limited to the Companies Commission of Malaysia, National Registration Department of Malaysia, Malaysian Intellectual Property Office, Banking Institutions, City Councils, Ministry of Natural Resources and Environment, Malaysian Department of Insolvency and any credit rating agency, or at events organized or participated by the Firm.

3.    PURPOSE OF PROCESSING OF PERSONAL DATA
Depending on the circumstances, the Personal Data which we collect from you may be processed for one or more of the following purposes (“Purposes”):

(a)    Verification and authentication: to verify, identify, and authenticate you or your identity;

(b)    Our provision of services: to provide our legal services to you; to preparing any document or instrument and such other ancillary work in connection with our provision of services such as preparing the necessary contract or agreement or instrument to which you are a party, preparing loan agreement and preparing affidavits;

(c)    Selection of business partner: to assess and process your application and registration as business partner; to assess suitability to engage in a business transaction;

(d)    Processing of tender: to administer your participation in contests and tender exercises such as to access and process your quotation, request for quotation and tender submission;

(e)    Management and execution of obligations including contacts; delivery of the relevant documents; managing contractual relationship involving your performance of the contract; to proceed with payment/refund related purposes; maintaining receivable record in system/database; issuing invoice, tax withholding certificate and/or other related documents; processing your payment transactions; 

(f)    Complying with applicable government reporting and other legal requirements, obligations and/or order: to comply with the Firm’s obligations under law or any regulations imposed by regulatory or governmental authorities; or as and when required by any request or direction of any governmental authority; or to respond to requests for information from public agencies, ministries, statutory boards or other similar authorities  including, but not limited to, Bank Negara and the Bar Council of Malaysia;

(g)    Due diligence: To conduct client due diligence in accordance with our internal policies such historical and conflict checking purposes, and/or our obligations under the Anti-Money Laundering and Anti-Terrorism Financing Act 2001 and the Bar Council Malaysia;
 
(h)    Facilitation of communication: to communicate with you regarding (but not limited to); (1) administrative changes, updates and/or amendments to our policies or practices; (2) seasonal greetings, newsletters, articles, write-ups etc.; (3) responding to any compliant, query and/or request; (4) sending you invitations to join our and/or our associate and affiliated offices’ events, conferences, talks and seminar and organizing; and (5) facilitating your participation in marketing/promotional activities organized by us;

(i)    Feedback, testimony or referrals: to share your Personal Data to potential referees to editors/researchers in legal ranking publications and journals and potential clients who request for referees of past work in our credential statements, tenders and submissions, if any, by way of email or mail;

(j)    Research and development: such as analytics for us to improve our services to you;

(k)    Security measures: such as storing, hosting, backing-up (whether for disaster recovery or otherwise) of your Personal Data, whether within or outside Malaysia;

(l)    Any other purposes which we notify you and obtain your consent at the point of collection, unless obtaining such consent is exempted under the PDPA.

4.    SUBMISSION OF PERSONAL DATA
It is voluntary for you to supply your Personal Data to the Firm. However, if you do not wish to provide your Personal Data, the Firm may not be able to:

(a)    provide you the services that you require; or

(b)    communicate effectively with you.

If you do not agree or consent to the Firm processing your Personal Data for the Purposes set out in this Privacy Notice, please notify the Firm by contacting the Firm via the contact details set out in section 15 below.

5.    DISCLOSURE OF PERSONAL DATA
Your Personal Data provided to the Firm or obtained by the Firm shall be kept confidential by the Firm. However, it may be necessary for the Firm to engage third party companies, service providers or individuals to perform certain services on the Firm’s behalf. In such event, you hereby agree and consent that the Firm may disclose and transfer your Personal Data to the third parties, within or outside Malaysia, including without limitation, as follows:

(a)    Subsidiaries or affiliates of the Firm who processes your Personal Data under the terms of your business relationship with us;

(b)    Third parties for business or legal purposes and/or any other purposes in connection with or incidental to our services to you;

(c)    Any service providers or third parties outside of Malaysia for business or legal purposes and/or any other purposes in connection with or incidental to our services to you. Where these countries may have different data protection laws than Malaysia, the Firm will only transfer your Personal Data in accordance with the PDPA and this Privacy Notice;

(d)    Any other third-party the Firm is engaged with for activities and/or collaboration in connection with the provision of our services;

(e)    Any party involved in or related to a legal proceeding or potential legal proceeding, for purposes of the proceeding; 

(f)    Any third-party we engage with to manage your Personal Data such as data centres and/or servers, storage facility and records management service providers located within or outside Malaysia;

(g)    Any government agencies, law enforcement agencies, courts, tribunals, regulatory/professional bodies (including but not limited to the Bar Council Malaysia), industry regulators, ministries, and/or statutory agencies or bodies, offices or municipality in any jurisdiction, if required to do so, to satisfy any applicable law, regulation, order or judgment of a court or tribunal or queries from such authorities;

(h)    Any counterparty or their professional advisers, agents and representatives in connection with the provision of our services to you;

(i)    The general public when you participate in our events, conferences, talks and seminars by publishing your name, photographs and other Personal Data without compensation for advertising and publicity purposes;

(j)    Any other categories of third parties and its advisers/representatives in connection with any proposed or actual transaction, merger, sale, consolidation, acquisition, joint venture, assignment, transfer, funding exercise, or asset/share sale relating to all or any portion of our businesses or in the unlikely event of insolvency, bankruptcy or receivership, where your Personal Data will be transferred.

6.    DATA SECURITY
The Firm is committed to ensure that any Personal Data which is collected, stored and processed is stored securely and protected from any loss, misuse, modification, unauthorised or accidental access or disclosure, alteration or destruction. The said Personal Data may be stored at our and third-party premises within IT Systems (e.g., external cloud storages, internal or third-party management systems, e-mails, databases, hard drives), document warehouses, etc.

We endeavour, where practicable, to process your Personal Data in a safe environment by preventing any unauthorized or unlawful processing of Personal Data or accidental loss or destruction of, or damage to, such information. We have implemented various physical, technical, and administrative security measures to protect your Personal Data and our network from unauthorized access.

7.    RETENTION OF PERSONAL DATA
We will retain your Personal Data for as long as such information is necessary for the Purpose(s) it was collected for, as specified in this Privacy Notice, unless a longer retention period is required by Malaysian laws. 
We are committed to ensure that your Personal Data is securely and permanently disposed/deleted /de-identified post expiry of the defined retention period. 

8.    DATA ACCURACY

It is your obligation to furnish us with data which are true, accurate, up-to-date, complete and not misleading. Your failure or refusal to provide data when requested, may hinder our ability to:

•    Process the data for the purpose(s) stated herein; and

•    Administer the rights and obligations under our employment or engagement relationship efficiently.

If there is any change to your Personal Data, please let us know as soon as practicable through the details provided under the “Contact Details” section below.

9.    EMAIL AND WEBSITE
Any Personal Data contained in the emails and ‘Contact Us’ messages sent via the Firm’s Website to the Firm shall be used and processed in the manner set out in this Notice. The content of the messages shall be strictly monitored by the Firm.
The Firm’s Website may contain links to other sites and pages. The Firm shall not be responsible for any Personal Data or information that you may provide to other entity via the links. It is your responsibility to read and understand the privacy notice of the said third party. 

10.    COOKIES
The Firm may collect your Personal Data via cookies in connection with your use of the Firm’s Website (“Cookies”). Cookies may have unique identifiers, and reside, among other places, on your computer, in e-mails we send to you, and on our Firm’s Website. 
Cookies may transmit information about you and your use of the Firm’s Website, such as your browser type, search preferences, data relating to advertisements that have been displayed to you or that you have clicked on, and the date and time of your use. 
If you do not wish for your Personal Data to be collected via Cookies on the Firm’s Website, please configure your internet browser to delete or deactivate Cookies. You may disable some (but not all) Cookies in your device or browser settings but doing so may affect your ability to use the Firm’s Website.

11.    YOUR RIGHTS

With respect to the processing of your Personal Data, you are afforded the rights to:

(a)    obtain information on the processing of your Personal Data;

(b)    ask questions about how we handle your Personal Data;

(c)    request to review, correct, update, suppress, or restrict the use of your Personal Data;

(d)    request your Personal Data to be removed;

(e)    withdraw your consent to use of your Personal Data, or to the use of your Personal Data for particular purposes. Withdrawing your consent may hinder our ability to provide you our products and/or services, and your access to our website may be denied;

(f)    object to the use of Personal Data for our legitimate business interests; 

(g)    object the processing of your Personal Data for legal alert and information sharing purposes. When you withdraw your consent, we will stop processing your Personal Data for the said purposes; and/or

(h)    request to receive an electronic copy of your Personal Data for purposes of transferring it to another company.

You may exercise your rights to limit the use or the extent of use of your Personal Data or withdraw your consent from the Firm processing your Personal Data, including Personal Data relating to other persons who may be identifiable from that Personal Data. However, this right is subjected to our contractual rights and obligations under relevant laws and regulations. Should you wish to do so, kindly contact us at QualityRiskCommittee@law-partnership.com. 

12.    PERSONAL DATA TRANSFER AND SHARING
Where the Firm considers it necessary or appropriate for the purposes of data usage, processing, storing and recording, the Firm may transfer your Personal Data to third parties located both in Malaysia and overseas who provide outsourced data storage or data processing services for and on behalf of the Firm under conditions of confidentiality and sufficient levels of security safeguards. 
Please refer to Paragraph 3 to ascertain the Purposes the Firm may transfer Personal Data to third parties and Paragraph 5 to ascertain the third parties the Firm may transfer your Personal Data to. In this instance:

•    You consent to the Firm transferring your personal data outside of Malaysia;

•    You note that these foreign entities may be established in countries that might not offer a level of data protection that is equivalent to the same level of protection as Malaysia; and

•    The Firm will take appropriate and reasonable steps to ensure that your Personal Data is adequately protected, which includes carrying out data security reviews of any data recipients, putting in place contracts with such recipients as well as requiring the recipients to ensure that your Personal Data will not be processed in a manner which, if that country is Malaysia, would be in contravention of the applicable data protection laws in Malaysia.

13.    UPDATES TO THE PRIVACY NOTICE
The Firm reserves the right to amend, modify, vary or update this Privacy Notice, at its sole discretion from time to time, as and when the need arises. The most recently published Privacy Notice shall prevail over any of its previous versions. We highly recommend that you revisit the Privacy Notice from time to time to remain informed of any changes.

14.    VERSION
This Privacy Notice was published on 1.1.2019 and last updated on 17.7.2024.

15.    CONTACT DETAILS
If you have any complaints, questions or enquiries about this notice, our privacy and/or our information handling practices, kindly reach out to us through QualityRiskCommittee@law-partnership.com.

16.    SUBMISSION OF YOUR PERSONAL DATA
By submitting your Personal Data (and upon our acceptance of the said Personal Data), you are declaring that you have read understood, and agree to the terms of our Privacy Notice, and you hereby expressly consent and authorise us: 

•    to request for, to collect and to process all my Personal Data for Purposes listed under Paragraph 3 above;

•    to disclose my Personal Data to those under Paragraph 5 and to any other third parties for the Purposes set out under Paragraph 3.

Further, you acknowledge that all information and representation provided are true and correct to the best of your knowledge, and you have not knowingly omitted any relevant information which may have an adverse effect.